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May 18, 2004
NOTICE OF THE ANNUAL MEETING AND ANNUAL MEETING WARRANT
Centerville-Osterville-Marstons Mills Fire District
Town of Barnstable
Commonwealth of Massachusetts
To the Clerk of the Centerville-Osterville-Marstons Mills Fire District:
Greetings:
You are hereby required and directed to notify and warn the inhabitants of
the Town of Barnstable residing within the territory comprising the
Centerville-Osterville-Marstons Mills Fire District, qualified to vote in the
District elections and affairs, to meet on Monday, May 17, 2004, at the
Centerville Fire Station, 1875 Falmouth Road, Route 28, Centerville,
Massachusetts, where the polls shall be open at 8:00 a.m., and close at 7:00
p.m., and then and there to vote upon the following officers, to wit:
One Prudential Committee Member for three years One Water Commissioner for
three years One Fire Commissioner for three years
And to meet on Tuesday, May 18, 2004, at the Marstons Mills East Elementary
School, Osterville-West Barnstable Road, Marstons Mills, Massachusetts, at 7:00
p.m., to act upon the following articles:
ARTICLE #1. To hear and act upon the Reports of the Prudential
Committee, Water Commissioners, Fire Commissioners and Clerk/Treasurer.
ARTICLE #2. To see if the District will vote to adopt proposed
revisions, or any of them to the "Centerville-Osterville-Marstons Mills Fire
District By-Laws Restates and Amended as of June 12, 2000", which have been
developed and prepared by the District By-Laws Committee and approved by the
Prudential Committee and which are included in a document entitled "Proposed
Warrant Articles Generated by the By-Laws Committee and Approved by the
Prudential Committee For Inclusion In The 2003 ADM" copies of which are
available at all Post Offices and public libraries in the District, at the Water
Department Headquarters, the District Clerk's Office and each of the Fire
Stations in the villages of Centerville, Osterville and Marstons Mills (and on
the District's web site, www.commfiredistrict.com), or take any other action
thereon.
Requested by the Prudential Committee
Explanation: This article proposes revisions to the existing by-laws
as amended through June 12, 2000, which require a District vote to be approved.
ARTICLE #3. To see what salaries the Fire District will pay the
following elective District Officers: Prudential Committee, Board of Water
Commissioners, Board of Fire Commissioners, and Moderator.
Explanation: The voters must approve the salaries of elected
officials. The recommended amount for each three-man board is $9,000.00 as shown
in their respective budgets, or $3,000.00 per official. The recommended amount
for the Moderator is $300.00 per year as shown on the Prudential Operation
Budget, plus an additional $100.00 for each Special District Meeting.
ARTICLE #4. To see what sum of money the District will vote for the
Board of Water Commissioners to transfer from the income of the Water Department
and appropriate and/or transfer from available funds and appropriate to defray
all operating expenses of said Water Department for Fiscal Year 2005, or to take
any other action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: This article represents the budget of the Board of Water
Commissioners totaling $1,418,000.00, as shown in this booklet.
ARTICLE #5 To see what sum of money the District will vote to raise
and appropriate and/or transfer from available funds and appropriate for the
ordinary operating expenses of the Fire Department for Fiscal Year 2005, or to
take any other action thereon.
Requested by the Board of Fire Commissioners Recommended by the Prudential
Committee
Explanation: This article represents the budget of the Board of Fire
Commissioners totaling $4,703,027.86, as shown in this booklet.
ARTICLE #6. To see what sum of money the District will vote to raise
and appropriate and/or transfer from available funds and appropriate for Fiscal
Year 2005 for the ordinary operating expenses of the Prudential Committee
Operation, included the shared expenses allocable to the Fire Department of
$1,635,635.22 and to the Water Department of $420,512.42, to be expended under
the direction of the Prudential Committee, or to take any other action thereon.
Requested by the Prudential Committee Recommended by the Prudential Committee
Explanation: This article represents the budget of the Prudential
Committee totaling $2,366,972.00, as shown in this booklet.
ARTICLE #7. To see what sum of money the District will vote to raise
and appropriate and/or transfer from available funds and appropriate for Fiscal
Year 2005 for the ordinary operating expenses of the Information Systems
Department, to be expended under the direction of the Prudential Committee, or
to take any other action thereon.
Requested by the Prudential Committee Recommended by the Prudential Committee
Explanation: This article represents the budget of the Information
Systems Department totaling $121,776.30, as shown in this booklet.
ARTICLE #8. To see if the District will vote to appropriate from the
income of the Water Department the sum of $447,754.00, to pay maturing debt of
the Fire District incurred by or for the Water Department; and to raise and
appropriate and/or transfer from available funds of the District and appropriate
the sum of $647,246.00 for other District bonds and notes, making a total of
$1,095,000.00 for Maturing Debt, as it becomes due and payable during Fiscal
Year 2005, or to take any other action thereon.
Recommended by the Prudential Committee
Explanation: This article represents the payments for the maturing
debt that will become due during fiscal year 2005.
ARTICLE #9. To see if the District will vote to appropriate from the
income of the Water Department and other available funds the sum of $102,260.15,
to pay maturing interest on the debt of the Fire District incurred by or for the
Water Department; and to raise and appropriate and/or transfer from available
funds and appropriate the sum of $100,014.85, for interest on other District
debt making a total of $202,275.00, for the payment of Maturing Interest on
bonds and notes as they become due and payable during Fiscal Year 2005, or to
take any other action thereon.
Requested by the Prudential Committee Recommended by the Prudential Committee
Explanation: This article represents the payments for the interest
accrued and due during fiscal year 2005.
ARTICLE #10. To see if the District will vote to raise and appropriate
and/or transfer from available funds and appropriate the sum of $36,785.00 to be
paid, in accordance with G.L.c.41 Section 108B or other applicable law, to the
Town of Barnstable as compensation for assessors, tax collectors and any
certified collectors expenses on behalf of the District, for the fiscal year
ending June 30, 2005, said funds to be expended under the direction of the
Prudential Committee, or to take any other action thereon.
Requested by the Prudential Committee Recommended by the Prudential Committee
Explanation: The Fire Districts in the Town appropriate $80,000.00 to
the Town of Barnstable each year for their expenses incurred for assessing and
tax collection services. This article represents COMM's proportionate share of
that amount.
ARTICLE #11. To see if the District will vote to raise and appropriate
and/or transfer from available funds and appropriate a sufficient sum of money
to be added to the Reserve Fund to ensure a total Reserve Fund not in excess of
5 percent for the Fiscal Year ending June 30, 2005, pursuant to Massachusetts
General Law, Chapter 40, Section 5C, or to take any other action thereon.
Requested by the Prudential Committee Recommended by the Prudential Committee
Explanation: This fund is a reserve that may be expended by voted of
the Prudential Committee to meet extraordinary or unforeseen obligations and
imperatives. While this fund is not directly appropriated to a particular use,
transfers may be voted from time to time of all or any portion of the fund, to
meet exigencies. An example of its use in the past has been for emergency
repairs.
ARTICLE #12. To see if the District will vote to authorize the
Prudential Committee to employ an outside auditor to audit the books and
accounts of the District, including those of the Treasurer and Water Department;
or to request an audit under the provisions of Chapter 44, Section 35, General
Laws of Massachusetts, for the Fiscal Year ending June 30, 2004.
Requested by the Prudential Committee Recommended by the Prudential Committee
Explanation: It is prudent and customary to ensure that the public's
financial interests are being watched and the auditor ensures that the financial
statements are materially correct.
ARTICLE #13. To see if the District will authorize the Treasurer to
enter into compensating balance agreements during Fiscal Year 2005, as permitted
by the Massachusetts General Laws, Chapter 44, Section 53F, as amended.
Requested by the Prudential Committee Recommended by the Prudential Committee
Explanation: There are agreements between banking institutions and the
District treasurer for services provided by the banks for funds on deposit. The
Commissioner of Revenue of Massachusetts approves such procedures.
ARTICLE #14. To see if the District will vote to raise and appropriate
and/or transfer from available funds and appropriate the sum of $36,000.00 for
replacing forty-four (44) existing self-contained breathing apparatus bottles
and installation of an oxygen filling station and related equipment for the
Centerville Fire Station, said funds to be expended under the direction of the
Board of Fire Commissioners, with the approval of the Prudential Committee, or
to take any other action thereon.
Requested by the Board of Fire Commissioners Recommended by the Prudential
Committee
Explanation: This article will fund the replacement of all
self-contained breathing apparatus bottles which per Federal Regulations are no
longer allowed to be used after fifteen years of service. Also, this article
will enable the Department to install an oxygen filling station to fill portable
02 bottles in secure filling tubes to protect against rupture.
ARTICLE #15. To see if the District will vote to raise and appropriate
and/or transfer from available funds and appropriate the sum of $250,000.00 for
an upgrade of the existing mechanical system at Station I, said funds to be
expended under the direction of the Board of Fire Commissioners, with the
approval of the Prudential Committee, or to take any other action thereon.
Requested by the Fire Commissioners Recommended by the Prudential Committee
Explanation: The article will fund the upgrade of HVAC mechanical
systems at Station I. This upgrade will increase the energy efficiency of the
present system, which has been determined to be need of major repairs far in
excess of the value of the existing equipment.
ARTICLE #16. To see if the District will vote to raise and appropriate
and /or transfer from available funds and appropriate the sum of $3,174.90, and
re-appropriate the unexpended balance appropriated by Article #13 of the Annual
District Meeting on May 20, 1997 of $4,825.10 for a total of $8,000.00 to
install a new utility body, hydraulic life gate, tow hitch and related equipment
on a 1992 Ford pick-up, said funds to be expended under the direction of the
Board of Fire Commissioners, with the approval of the Prudential Committee, or
to take any other action thereon.
Requested by the Board of Fire Commissioners Recommended by the Prudential
Committee
Explanation: This article would enable installation of a new utility
body, which has rusted out the Departments 1992 Ford 4x4 pick-up. It would also
enable installation of a power lift gate and tow hitch. The power lift gate will
allow one person to move equipment, hose, (55) gallon drums," haz mat" barrels,
etc. This particular body and lift gate are designed to accommodate a transfer
to a new replacement truck chassis in the future.
ARTICLE #17. To see if the District will vote to raise and appropriate
and/or transfer from available funds and appropriate the sum of $1,322.37 and
re-appropriate the remaining balance in the Article #14 of the May 20, 1997
Annual District Meeting and Article #10 of the May 16, 2000 Annual District
Meeting of $4,294.81 and $382.82, respectively, for a total of $6,000.00 for the
purchase of an Advanced Life Support Training manikin and related equipment.
Said funds to be expended under the direction of the Board of Fire
Commissioners, and with the approval of the Prudential Committee, or to take any
other action thereon.
Requested by the Board of Fire Commissioners Recommended by the Prudential
Committee
Explanation: This article would enable the purchase of an Advanced
Life Support Training manikin to train EMT's and paramedic's in intubations and
EKG lead skills keeping different heart arrhythmia's, etc.
ARTICLE #18. To see if the District will vote to raise and appropriate
and/or transfer and appropriate from available funds the sum of $7,700.00 for
the purchase of (7) Opti Com lights and related equipment, said funds to be
expended under the direction of the Board of Fire Commissioners, with the
approval of the Prudential Committee, or to take any other action thereon.
Requested by the Board of Fire Commissioners Recommended by the Prudential
Committee
Explanation: This article would purchase Opti-Com street pre-emption
emitters to allow fire-rescue apparatus to control four-way traffic signals.
This would give apparatus a green light in their direction of travel reducing
response time to fire and medical calls.
ARTICLE #19. To see if the District will vote to raise and appropriate
and/or transfer from available funds and appropriate the sum of $31,200.00 for
the initial cost to lease of an updated phone system for the District, said
funds to be expended under the direction of the Board of Fire Commissioners,
with the approval of the Prudential Committee, or to take any other action
thereon.
Requested by the Board of Fire Commissioners Requested by the Prudential
Committee
Explanation: This article would pay for the first year of a lease on a
phone system that would enable the fire station to receive more incoming calls
without backups and without needing the assistance of dispatch thereby giving
them more time to respond to emergency and fire related calls. It would also
update a very antiquated and nonrepairable system in the Osterville Station
where the system does not function.
ARTICLE #20. To see if the District will vote to raise and appropriate
and/or transfer from available funds the sum of $175,000.00 to be expended for a
new Brushbreaker and related equipment, if the balance of the purchase price is
obtained via a satisfactory grant or grants from the state or federal government
to fund the remainder of the cost. Said funds to be expended under the direction
of the Board of Fire Commissioners, with the approval of the Prudential
Committee, or to take any other action thereon.
Requested by the Board of Fire Commissioners Recommended by the Prudential
Committee
Explanation: This article will provide the Districts portion of the
funding to supplement a pending grant for the purchase of a new Brushbreaker
replacing our thirty-seven (37) year old Brushbreaker unit.
ARTICLE #21. To see if the District will vote to transfer from the
water surplus funds account the sum of $285,000.00 for the purpose of replacing
and upgrading the pumping equipment at the Arena Well field, including
engineering, equipment, extending and connecting water mains and all other
appurtenant items; said funds to be expended under the direction of the Board of
Water Commissioners, with the approval of the Prudential Committee, or to take
any other action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: This source located off Main Street, Osterville and built
in 1939 utilizes an antiquated system of suction piping. The productivity and
efficiency has declined over the years. The information gathered (with the help
from our consultants) indicates that we should regain the benefit of a
productive, cost effective, quality water source with the proposed replacement
of equipment at a fraction of the cost and time which would otherwise be
required to develop a new source of comparable magnitude. Utilizing the existing
corrosion control facility, the new submersible pumps will operate in two or
three wells, which will replace the old, problematic vacuum system.
ARTICLE #22. To see if the District will vote to transfer from the
water surplus funds account the sum of $100,000.00 for Contract Labor for water
main and service installations, repairs to the water system, leak detection,
meter installations, hydrant relocations and other related equipment, said funds
to be expended under the direction of the Board of Water Commissioners, with the
approval of the Prudential Committee, or to take any other action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: This article will allow the Department to sub-contract
water installations, repairs and related work through the public procurement
process. The amount requested is based on an anticipated number of new
installations and repairs. This appropriation helps to maintain current staffing
levels and the District's long range plans for retiring employees.
ARTICLE #23. To see if the District will vote to transfer from the
water surplus funds account the sum of $140,000.00 and transfer from system
development charges the sum of $80,000.00 for a total of $220,000.00 and
appropriated the same for the installation of test wells, performance of pump
tests and the costs of all other necessary labor, equipment and engineering to
evaluate potential sources of water supply, said funds to be expended under the
direction of the Board of Water Commissioners, with the approval of the
Prudential Committee, or to take any other action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: Based on projected build out estimates from the Water
System Master Plan Update (2003), additional sources of water will be needed.
This article will allow the Department to follow the recommendations of our
consultant to seek new sources identified from last years testing. The article
is also designed to evaluate other sites.
ARTICLE #24. To see if the District will vote to transfer from the
water surplus funds account and appropriate the sum of $30,000.00 for the
engineering component necessary for the conceptual design, permitting, and final
design phases for a new water storage tank project, said funds to be expended
under the direction of the Board of Water Commissioners, with the approval of
Prudential Committee, or to take any action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: The Districts consultants Water System Master Plan Update
(2003) concluded that additional storage volume is needed to accommodate
development. This article will allow the Department to contract with a
consultant to perform a full analysis of our system to determine the optimum
location(s) and size(s) of new tank(s).
ARTICLE #25. To see if the District will vote to transfer from water
surplus the sum of $11,641.58 and re-appropriate from Article #22 from the May
15, 2001 Annual District Meeting the remaining balance of $3,597.58 for a total
of $15,239.16 for the purchase of a compact-size, extended cab pick-up truck and
related equipment, and to sell or trade or declare surplus a 1992 Ford Ranger
pick-up, whichever is in the best interest of the District, said funds to be
expended under the direction of the Board of Water Commissioners, with the
approval of Prudential Committee, or to take any action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: This article will allow the sale or trade of a high
mileage 1993 vehicle. The new vehicle will have increased fuel efficiency and
safety features. Our mechanic has recommended replacement of this vehicle based
on a review of the fleet.
ARTICLE #26. To see if the District will vote to re-appropriate from
Article #19 of the May 21, 2002 Annual District Meeting and Article # 17 of the
May 20, 2003 Annual District Meeting $16,484.61 and $ 8,276.23, respectively,
the sum of $24,760.84 for the purpose of a mid-size, four wheel drive sport
utility vehicle and related equipment, and to sell or trade or declare surplus a
1992 Ford Explorer sport utility vehicle, whichever is in the best interest of
the District, said funds to be expended under the direction of the Board of
Water Commissioners, with the approval of the Prudential Committee, or to take
any other action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: This article will allow the sale or trade of a high
mileage 1994 vehicle. The new vehicle will have increased fuel efficiency and
safety features. Our mechanic has recommended replacement of this vehicle based
on a review of the fleet.
ARTICLE #27. To see if the District will vote to transfer from the
water surplus funds account and appropriate the sum of $320,000.00 for the
design and construction of a vehicle and equipment storage building, the
demolition of a concrete block structure, including compliance with public
procurement processes, and all other necessary labor, equipment and engineering
necessary or incidental to the foregoing, said funds to be expended under the
direction of the Board of Water Commissioners, with the approval of the
Prudential Committee, or to take any other action thereon.
Requested by the Board of Water Commissioners Recommended by the Prudential
Committee
Explanation: This article will allow the District's vehicles and
equipment to be safely and securely stored indoors. Currently, the fleet of
trucks and equipment are parked outside and within the Zone I of our Main Street
well field. The new 4800+/- square foot metal building will replace the small,
inadequate thirty-year old concrete block building located off main Street,
Osterville. The new building will provide much needed space and allow the safe
storage of vehicles and equipment outside of the Zone I of a public drinking
water supply.
HEREOF FAIL NOT to make due return of the Warrant and your doings thereon at
said meeting. Given under our hands this third day of May, in the Year of our
Lord, Two Thousand Four.
Prudential Committee
Nestor G. Silva Chairman ___________________________________
Carlton B. Crocker ___________________________________
James H. Crocker, Jr. ___________________________________
A TRUE COPY ATTEST: ____________________________________
Clerk/Treasurer, Judith C. Sprague Centerville-Osterville-Marstons Mills Fire
District
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